SHAPE ARRIVALS

Congratulations on your assignment to SHAPE.  SHAPE NSE will be your Admin support during your time overseas, they will contact you over the coming months/weeks with various bits of information and guidance to aid your move.  You are requested to complete all documentation in a timely manner.  Your NSE can be contacted with any issues, queries or concerns along the way.

Before you start this process please ensure that you have read and fully understood the Supportability DIN below

Supportability DIN

To enable us to assist you with your arrivals process please complete the online forms below.

If you are unaccompanied please complete Arrivals Proforma Part A

If you are Accompanied please complete Proforma Part A and Part B

If you are Accompanied with Children please complete Proforma Part A, Part B and Part C

Part A – Personal Details

Service Number *

Please enter your MOD Staff number here.

Rank

Full Name (as per passport) *

Service *

• RN
• RM
• ARMY
• RAF
• MOD Civilian

If above answer is Army please enter Regt/Corps

Current Unit *

Or civilian equivalent

Current Unit Admin Office Contact Details *

Date of arrival *

Proposed arrival date in Belgium otherwise just use assignment date if not known.

Date of Birth *

Place of Birth *

Passport Number *

Primary UK passport if held regardless of primary nationality.

Passport Issue Date *

Passport Expiry Date *

Nationality *

If Dual Nationality please enter both separated with a comma.

Contact Number (Mobile)

Please include country dial code (i.e. UK - +44)

Work Email Address

Personal Email Address

Number Of Vehicles

Primary Vehicle License Plate Number

Personal Details - Engagement Type *

• Reg
• FTRS
• NRPS
• MPGS
• Res
• Other

Personal Details - PStat Category *

• 1
• 1S/C
• 2
• 3
• 4
• 5
• 5S/C

1 – “Married/Civil Partnership” 1S/C -“Only applicable if married/civil partnership to a Service Person(S) or to a Civil Servant/MOD Crown Servant (C)” 2 – “single parent with dependant children” 3 & 4 (not applicable to civilian staff) 5 – “not married/not in a civil partnership” 5S/C - -“Only applicable if married/civil partnership to a Service Person(S) or to a Civil Servant/MOD Crown Servant (C)”

Personal Details - Accompanied Status *

• Accompanied
• VOLSEP
• INVOLSEP
• SINGLE

Are you DOMCOL or DOMCOL Substitute Registered?

• YES - DOMCOL
• YES - DOMCOL Substitute
• NO

(Non-British & Commonwealth SP Only)

Will you receive an OJAR/SJAR from your current unit? *

• YES
• NO
• N/A

(Service Personnel only)

Photo Upload

Click or drag a file to this area to upload.

Please provide an individual passport style photo of each family member as this will be used on your SHAPE ID.

Supportability DIN *

• I certify that I have read and understood the Supportability DIN

By ticking this box I certify that I have read and understood the Supportability DIN. I understand that should I fail to declare any special circumstances, such as current or previous Social Work Service intervention, medical conditions or educational needs, I, and/or my family, may be returned to the UK immediately upon arrival in-country. I further understand that I must not travel to my next assignment without first being issued a ‘Call Forward’ for my assignment, from either the NSE or Families Section (dependant on accompanied status).

GDPR Agreement *

• I consent to having EJSU store my submitted information to enable them to perform support functions required by the Ministry of Defence.

For more information about our Privacy Policy please go to www.ejsu.net/Privacy-Policy/

Submit

Part B – Spouse/Partner

Please enter your Service Number *

Spouse/Partners Full Name (as per passport) *

Spouse/Partners Maiden Name *

Spouse/Partners Date of Birth *

Spouse/Partners Place of Birth *

Spouse/Partners Nationality *

Spouse/Partners Contact Number (Mobile) *

Please include country dial code (i.e. UK - +44)

Spouse/Partners Email Address *

Spouse/Partners Passport Number *

Spouse/Partners Passport Number Issued Date *

Spouse/Partners Passport Number Expiry Date *

Date of Marriage *

Place of Marriage *

Have you applied for a Schengen Visa

• YES
• NO

Only applicable to non EEA Members

Photo Upload

Click or drag a file to this area to upload.

Please provide an individual passport style photo of each family member as this will be used on your SHAPE ID.

GDPR Agreement *

• I consent to having EJSU store my submitted information to enable them to perform support functions required by the Ministry of Defence.

For more information about our Privacy Policy please go to www.ejsu.net/Privacy-Policy/

Submit

Part C – Children Details (Ensure you submit one form per child)

Please enter your Service Number *

Number of Dependant Children

Childs Gender

• Female
• Male
• Rather not say

Childs Full Name (as per passport) *

Childs Date of Birth *

Childs Place of Birth *

Childs Nationality *

If Dual please enter both separated with a comma.

Childs Passport Number *

If Dual please enter both separated with a comma.

Childs Passport Issue Date *

Childs Passport Expiry Date *

Accompanying *

• YES
• NO

Do you claim CEA for this child? *

• YES
• NO

If not CEA claimant, is this child in *

• College
• University
• Gap Year
• Neither

University Acceptance Letter *

Click or drag a file to this area to upload.

Please upload a copy of the University Acceptance Letter.

Address of School or University if applicable *

Have you applied for a new EC Certificate? *

• YES
• NO
• N/A

Photo Upload

Click or drag a file to this area to upload.

Please provide an individual passport style photo of each family member as this will be used on your SHAPE ID.

GDPR Agreement *

• I consent to having EJSU store my submitted information to enable them to perform support functions required by the Ministry of Defence.

For more information about our Privacy Policy please go to www.ejsu.net/Privacy-Policy/

Submit