European Joint Support Unit

European Joint Support Unit

To provide Firm Base support to Service Personnel, civilians and their families serving with NATO, the EU and elsewhere in Europe and Turkey, in order to facilitate success on operations

SHAPE-HR SECTION

This page contains claim guides and HR tools that will enable you to conduct HR actions remotely and at a time that suits yourself.


SHAPE CLAIM GUIDES

Please select the applicable guide from the headings below:

Respite Provision Guides

Below you will see two separate documents that will guide you through the use of RP.

These guides are designed to supplement the guidance found within JSP 752. Before submitting any claim please consult JSP 752 to establish your entitlements.

RP Journey Application explains how to apply for journey approval prior to travel.


This RP Claim Guide explains how to place your claim onto JPA.


This guide will provide direction on how to claim for the costs incurred when travelling to SHAPE on assignment.

Get You Home (Overseas)

The GYH(O) Calculator will allow you to compare your actual journey to the notional journey. This will dictate what you claim for.


GYH(O) Claim Guide, explains how to place your claim onto JPA following completion of the GYH(O) calculator.

School Children’s Visits (SCV)

The SCV Calculator will allow you to compare your actual journey to the notional journey. This will dictate what you claim for.


SCV Claim Guide, explains how to place your claim onto JPA following completion of the SCV calculator.

Apply for Second Vehicle Supplement (SVS)

In accordance with the new LOA regulations accompanied personnel in PStat Cat 1, 1S or 1C may be eligible for an additional daily contribution towards the cost of running and maintaining a second vehicle whilst on an overseas assignment.

For the purposes of SVS a vehicle is defined as a machine with wheels and an engine used to convey people or goods (e.g. car, van, campervan, motor bike) for personal use.  You may not register a vehicle used for a business.

To initially claim you will be required to provide a copy of the Belgian Registration Document and Insurance Green Card for both vehicles.  This will need to be produced annually for continued payment and you are advised to note the date of your initial claim and set a reminder to provide the NSE with the new documents one month prior to the renewal date.

More locations will be added in the future.
The date you are due to depart, sometimes known as End of Tour Date.
If assigned prior to 01 Jul 21 set this date to 01 Jul 21. If assigned after this date the start date will be set to when both vehicles are registered at the location.
Get You Home (Belgian Commuting Allowance)

Please read this guide to understand your potential entitlement to GYH (BCA) and the impact of other allowance if you wish to enrol in the allowance.


If you wish to enrol into GYH(BCA) you will need to complete this application form and provide proof of your qualifying residence. Two pieces of proof are required the first being a copy of the council tax bill with the second being one of the following:

–  Mortgage documents, or Land Registry documents, or Ground Rent.

–  Tenancy Agreement, including full details of the property.

–  Utility bill (gas, electric, water, telephone but not mobile phone) (to be dated within the last 4 months)

–  Buildings and/or contents insurance (for the current year)

–  Direct Debit or Giro bank evidence of payment of any of the Group Two documents above (to be dated within the last 4 months)

Once you have completed the application form and collated your evidence please send these to EJSU-SHAPE-NSE-Mailbox@mod.gov.uk ensuring that your subject states your Rank, Name, Number and ‘GYH(BCA) Application


TRAVEL TIME APPLICATION

Effective 10 Jan 2022 EJSU Leave Standing Order 1021 allows three days travelling time to be issued per leave year for eligible journeys. This entitlement is only for Service Personnel posted to SHAPE.

To gain one days travelling time you must meet the following criteria:

  • The journey was to a registered address (NOK, parents or privately maintained home)
  • The leave period must be for a minimum of five working days (not including any days to be credited)
  • The journey must be beyond the borders of Belgium

To apply for travelling time please complete the application form below.

Travel Time Application Form
Please enter your MOD Staff number here.
If you have had three or more travelling time days this leave year you have reached your max entitlement, please stop this application now.
Input the start and end dates of the leave period that you are claiming for, which must be at least five working days.
Input the start and end dates of the leave period that you are claiming for, which must be at least five working days.
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